HR Administrative / Office Assistant

Sobre o nosso cliente

Our client is a large organization in the Automotive industry, with a global presence. The group is now preparing for the implementation of a new Regional Shared Service Centre.

Descrição

Human Resources:

• Support the full HR management cycle: recruitment, onboarding, performance evaluation, training, and development;
• Ensure compliance with legal and administrative requirements related to employment contracts, hiring, terminations, and payroll processing (in coordination with the payroll partner);
• Support the transition of payroll from Conceito to ADP;
• Assist in the implementation of the Working Time Management System;
• Contribute to the implementation and communication of HR policies and procedures;
• Monitor HR metrics (absenteeism, turnover, training, etc.) and propose improvement actions;
• Support employee engagement initiatives, organizational climate efforts, and internal communications;
• Ensure the administrative management of employee benefits (insurance, allowances, expense reimbursements, advance payments, etc.) and coordinate travel arrangements.

Office Management:

• Ensure the smooth day-to-day operation of the office: manage suppliers, maintenance, cleaning services, and consumables;
• Support the organization of internal events and corporate meetings;
• Oversee visitor reception and front desk operations;
• Manage the inventory of office supplies and equipment;
• Coordinate compliance with health, safety, and workplace hygiene regulations, in collaboration with external providers.

• Degree in Human Resources, Business Administration, Management, or a related field;
• 5-8 years of experience in HR and/or Office Management roles, ideally in an international or fast-paced environment;
• Solid understanding of HR processes, employment legislation, and administrative procedures;
• Strong organizational and multitasking skills, with the ability to manage priorities and meet deadlines;
• Excellent interpersonal and communication skills, with a collaborative and service-oriented mindset;
• Proactive, detail-oriented, and able to work both independently and as part of a team;
• Comfortable managing confidential information with discretion and professionalism;
• Proficiency in MS Office and HR information systems;
• Fluency in English (both written and spoken).

• A great opportunity for career growth.