Executive Assistant

Required Excelent communication and organizational skills, the ability to handle confidential information, and a proactive approach to problem solving. Proficiency in English is mandatory. Proficiency in other languages is highly valued.

• Maintain Executive´s calendar, schedule appointments, meeting and travels;
• Take, prepare and organize meeting minutes;
• Manage communication including e-mails, phone calls and written correspondance;
• Draft, proofread and edit documents and presentations;
• Telephone and face-to-face customer service, demonstrating empathy and availability;
• Organize and maintain both physical and digital filing systems;
• Scheduling /maintenance of meeting rooms;
• Support to accounting in the classification and insertion of invoice data;
• Ordering stationery and stock management;
• Reservation management: restaurants, conferences, travel;
• Bank reconciliation;
• Support to the Finance Department in the maintenance of bank accounts;
• Execute non certified translations;
• Perform other support tasks such as photocopying and transcription;
• Office management.

• Proven experience as an Executive Assistant;
• Exellent organizational and time management skills;
• Flexibility to adapt to changing priorities and priorization skills;
• Strong verbal and written communication;
• Highly proficient in IT, with specific experience in Microsoft Office;
• Good interpersonal relationship skills;
• Resistance to stress;
• Proactive approach to problemsolving;
• Ability to make decisions quickly and independently;
• A higher education in Business Administration, Management, Corporate Communications, International Relations or Law is preferred.

• Competitive salary and benefits package according to experience;
• Integration into a young, innovative and motivated team;
• International and multicultural working environment;
• Professional development and growth opportunities within the company;
• Collaborative and supportive work environment.